Team Secretary (15 hours per week)

Stockport NHS Foundation Trust
£19,737 - £21,142 per annum pro rata
Job Type
Expiry Date

Team Secretary


NHS AfC: Band 3

Main area Administrative & Clerical
Grade NHS AfC: Band 3
Contract Permanent
Hours Part time - 15 hours per week (Working Days Monday, Wednesday and Friday)
Job ref 362-A-21-3212727

Site Stepping Hill Hospital
Town Stockport
Salary £19,737 - £21,142 per annum pro rata
Salary period Yearly
Closing 21/06/2021 23:59
Interview date 25/06/2021


Stockport NHS Foundation Trust

There are lots of good reasons to choose to come and work at Stockport NHS Foundation Trust. A dynamic integrated Trust with integrity and vision. Exactly the same qualities you’ll see in yourself. Stockport NHS Foundation Trust aims to be the organisation of choice for patients and an employer of choice for staff. In order to continually improve all aspects of our patient experience, we rely upon having a highly skilled, motivated, diverse, productive and patient focused workforce.

Stockport Foundation Trust is one of four ‘specialist’ hospital sites in Greater Manchester. Being a ‘specialist’ hospital will enhance our general surgery, anaesthetics, critical care and emergency medicine for the benefit of people in Stockport, High Peak, Cheshire and across Greater Manchester.

Our values ‘We Care, We Respect, We Listen’ are at the heart of everything we do, and come from our promise:  ‘Making a difference every day.’ They drive the behaviour and actions for everyone in our organisation.

In your application for this post, please describe how your experience and skills align with 'Our values-based behaviours' ( see additional documentation) and provide examples.


Greater Manchester Continuous Service Commitment

As well as recognising previous NHS service, Stockport NHS Foundation Trust is a member of the Greater Manchester Continuous Service Commitment. If you are currently employed by Greater Manchester Local Authority, Combined Authority, GMFRS, TfGM as well as other public service organisations, Stockport NHS Foundation Trust will recognise your previous service for sickness and maternity/paternity/adoption entitlement and also for annual leave purposes (providing there has been no break in service).  If you currently work for one of the above organisations and successfully apply for a post with Stockport NHS Foundation Trust, please ensure the Recruitment team are aware so that this service is reflected in your contract of employment.


Our Values:

We Care

  • About each other
  • Our patients and their families
  • The communities we serve
  • The environment
  • We support them and deliver on their promises

We Respect

  • Each other
  • Our patients and their families
  • Our partners
  • We are kind and helpful, and we expect the same in return

We Listen to

  • Each other
  • Our patients and their families
  • Our partners
  • We act and learn from what we hear


Job overview

Are you looking to build on your administrative and secretarial skills in a proactive, forward-thinking and supportive team?

To be responsible for processing queries through the office paper and electronic systems.

To organise and prioritise own workload on a daily basis to ensure that time deadlines are met and urgent work is accommodated.

Maintaining up to date and accurate team diaries which include making appointments, arranging meetings, events and venues.

To be responsible for inputting, maintaining and retrieval of information from relevant databases and to assist in the preparation of statistical information.

Prepare for regular team meetings and support with note taking and follow-up actions as required.


Main duties of the job

The Surgery, Gastroenterology & Critical Care Division  is a busy and exciting area of Stockport NHS Foundation Trust  and as a result this role provides the right candidate with an opportunity to grow and develop their skills, abilities and knowledge.  


Working for our organisation

We are a friendly team and this role will be supporting Senior Management.

Our mission is to make a difference every day helping people to live their best lives. We have a trustwide approach to quality improvement and we expect everyone to contribute to improving our services by always learning and continually improving our services. For all staff, it is about learning from what has worked well as well as what has not, being open to change and improvement and working in smarter and more focused ways to improve our services. The Trust encourages and provides opportunities for staff at all levels to engage in the Trust's approach to quality through quality improvement projects, clinical audit, innovation and quality assurance.

We always seek to adhere to our values of we care, we respect, we listen.


Detailed job description and main responsibilities

The Surgery, Gastroenterology & Critical Care Management team  are looking for a Team Secretary to support the senior management team.  The Administrative Assistant will be responsible for coordinating diaries, room bookings, communicating with other Divisions and external agencies and other assorted administrative and clerical duties. For these purposes, the ideal candidate must have excellent and professional communication skills (both verbal and written), be able to manage several tasks at once and to prioritise them as appropriate, have great IT skills and be very well organised. Your work must be professional and accurate and you must have thorough understanding of Data Protection and GDPR.

Person specification


Essential criteria

GCSE Education Or Equivalent

Desirable criteria

NHS Experience


Essential criteria

Knowledge of Microsoft Office & Excel
Understanding Importance Of High Quality Data, Confidentiality & Security

Desirable criteria

Minuting & Note Taking

Skills & Experience

Essential criteria

Able To Prioritise Own Workload
Working To Tight Deadlines & Problem Solving

Desirable criteria

Ability To Be Flexible

Work Related Circumstances

Essential criteria

Able To Work As An Individual & Part Of A Team

Desirable criteria

Willingness To Learn & Attend Courses As Necessary

Applicants are encouraged to read the documents attached to this vacancy before applying, including the job description and person specification and the information for applicants which includes useful information to assist you in completing your application.

From time to time we may need to close a vacancy early when in receipt of a sufficient number of applications. If you are interested in this post and wish to be considered, we strongly advise you to complete and submit your application as soon as possible. 

Please note that all correspondence will be via your NHS Jobs account. Unfortunately we are not able to acknowledge each application. If you do not hear from us within four weeks of the closing date, please consider that you have not been shortlisted on this occasion. Please also note that Stockport NHS Foundation Trust are unable to refund Interview expenses or re-location costs.

Stockport NHS Foundation Trust is committed to promoting and championing a culture of diversity, fairness and equality for all applicants and employees. Applications are welcomed from all backgrounds and we strive to reflect the community we serve in our diverse workforce. Our "two tick" kite mark guarantees a candidate with a disability, who fulfills the essential criteria, an interview at the Trust. We can make reasonable adjustments, and offer support and advice in a variety of ways on request.